Privacy Notice

Contents


1 General Information

1. Objective and Responsibility
1.2 Legal Bases
1.3 Data Subject Rights
1.4 Data Erasure and Duration of Storage
1.5 Security of Processing
1.6 Transfer of Data to Third Parties, Subcontractors and Third Party Providers


2 Concrete Data Processing

2.1 Collection of Information on the Use of the Online Service
2.2 Contact Form and Contacting via E-Mail
2.3 Newsletter
2.4 Google Analytics
2.5 OpenStreetMap


3 Cookie Policy

3.1 General Information
3.2 Objection Options


4 Changes to the Data Privacy Policy



1 General Information


1.1 Objective and Responsibility

1. This Data Privacy Statement is to inform you about the nature, scope and purpose of the processing of personal data related to our online service and the related websites, features and contents (hereinafter collectively referred to as "online service" or "website").
2. The online service is provided by Allgemeiner Grund & Boden Fundus Vermittlungsgesellschaft mbH (Seehofstr. 15, 14169 Berlin) – hereinafter referred to as "provider", "we" or "us" - who is also legally responsible under the data protection law.
3. Our online service is hosted by Telehouse Deutschland GmbH (Kleyer Straße 79, 60326 Frankfurt).
4. Our data protection officer is: Sven Meyzis - IT.DS Beratung (phone: 0049 40-21091514 / e-mail: s.meyzis@itdsb.de).
5. The term "user" encompasses all customers, interested people, employees and visitors of our online service.


1.2 Legal Bases

We collect and process personal data based on the following legal grounds:

a. Consent in accordance with Article 6 paragraph 1 (a) General Data Protection Regulation (GDPR). Consent meaning any freely given, specific, informed and unambiguous indication of agreement, which could be in the form of a statement or any other unambiguous confirmatory act, given by the data’s subject consenting to the processing of personal data relating to him or her.

b. Necessity for the performance of a contract or in order to take steps prior to entering into a contract according to Article 6 paragraph 1 (b) GDPR, meaning the data is required in order for us to fulfil our contractual obligations towards you or to prepare the conclusion of a contract with you.

c. Processing to fulfil a legal obligation in accordance with Article 6 paragraph 1 (c) GDPR, meaning that e.g. the processing of data is required by law or other provisions.

d. Processing in order to protect legitimate interests in accordance with Article 6 paragraph 1 (f) GDPR, meaning that the processing is necessary to protect legitimate interests pursued by us or by a third party, unless such interests are overridden by your interests or fundamental rights and freedoms which require the protection of personal data.


1.3 Data Subject Rights

You have the following rights with regards to the processing of your data through us:

a. The right to lodge a complaint with a supervisory authority in accordance with Article 13 paragraph 2 (d) GDPR and Article 14 paragraph 2 (e) GDPR.

b. Right of access in accordance with Article 15 GDPR
c. Right to rectification in accordance with Article 16 GDPR

d. Right to erasure („right to be forgotten“) in accordance with Article 17 GDPR

e. Right to restriction of processing in accordance with Article 18 GDPR

f. Right to data portability in accordance with Article 20 GDPR

g. Right to objection in accordance with Article 21 GDPR

Notice: Users may object to the processing of their personal data in accordance with legal allowances at any time with effect for the future. The objection may in particular be made against processing for the purposes of direct marketing.

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of your place of residence, employment or the place of the alleged infringement, if you believe that the processing of your personal data violates the GDPR.


1.4 Data Erasure and Duration of Storage

The personal data of the data subject will be erased or blocked as soon as the purpose of the storage is inapplicable. Storage of data beyond that may occur if such storage is required by the European or national legislator in EU regulations, laws or other regulations to which the controller is subject. Blocking or erasure of data also takes place when a retention period mandated by the standards mentioned expires, unless the continued storage of data is required for the conclusion of a contract or the fulfilment of contractual obligations.


1.5 Security of Processing

1. We have implemented appropriate and state-of-the-art technical and organisational security measures (TOMs). Thus, the data that is processed by us is protected against accidental or intentional manipulation, loss, destruction and unauthorized access.

2. These security measures include in particular the encrypted transfer of data between your browser and our server.


1.6 Transfer of Data to Third Parties, Subcontractors and Third Party Providers

1. A transfer of personal data to third parties only occurs within the framework of legal requirements. We only disclose personal data of users to third parties, if this is required e.g. for billing purposes or other purposes, if the disclosure is necessary to ensure the fulfilment of contractual obligations towards the users.

2. If we engage subcontractors for our online service, we have made appropriate contractual arrangements as well as adequate technical and organizational measures with these companies.

3. If we use content, tools or other means from other companies (hereinafter collectively referred to as "third party providers") whose registered offices are located in a third country, it is assumed that a transfer of data to the home countries of these third party providers occurs. The transfer of personal data to third countries takes place exclusively only, if an adequate level of data protection, the user’s consent or another legal permission is present.


2 Concrete Data Processing


2.1 Collection of Information on the Use of the Online Service

1. When using our online-service, information may be transferred automatically from the browser of the user to us; this information includes the name of the accessed website, file, date and time of the access, amount of data transferred, notification about successful access, browser type and version, the user's operating system, referrer URL (the previously visited page), IP address and the requesting provider.

2. The processing of this information takes place based on legitimate interests in accordance with Article 6 paragraph 1 (f) GDPR (e.g. to optimize the online service) as well as to ensure the security of processing in accordance with Article 5 paragraph 1 (f) GDPR (e.g. for the defence and clarification purposes of cyberattacks)

3. This information will be automatically deleted 6 weeks after the termination of the connection, unless any other retention periods require otherwise.

4. The collection of the data and the storage of the data in log files is essential for the provision of the online service. Therefore users are not entitled to the options of erasure, objection or correction.


2.2 Contact Form and Contacting via E-Mail

1. When contacting us (via online form or e-mail), the data provided by the user will be processed exclusively for processing the inquiry and its handling.

2. Any other use of the data will only take place based on the given consent from the user.

3. The users' data will be stored in our Customer Relationship Management System ("CRM System") or a comparable software/database. The legal retention periods for business letters apply.


2.3 Newsletter

1. With the following information we inform you about the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter you agree to the receipt and the described procedures.

2. double opt-in and logging

As part of the registration for our newsletter, the so-called double opt-in procedure is carried out; i.e. after registration you will receive an e-mail in which you will be asked to confirm your registration. This confirmation is necessary so that no one can log in with other e-mail addresses. The registrations for the newsletter are recorded for the fulfilment of legal obligations of proof. This includes the storage of the time of registration and confirmation as well as the IP address.

3. shipping service provider

The newsletter is sent by our subcontractor Episerver GmbH (formerly optivo GmbH / Wallstraße 16, 10179 Berlin) - hereinafter referred to as "shipping service provider". The data protection regulations of the shipping service provider can be viewed here: https://www.episerver.de/legal/privacy-statement/.

According to its own information, the shipping service provider can use this data in pseudonymous form - i.e. without allocation to a user, to optimise or improve its own services, e.g. to technically optimise the dispatch and presentation of the newsletter or for statistical purposes in order to determine from which countries the recipients come. However, the shipping service does not use the data of our newsletter recipients to write them down itself or to pass the data on to third parties.

4. registration data

To register for the newsletter, it is sufficient to enter your e-mail address, your first name and surname as well as the title. Optionally we ask you to indicate your title for a personal address in the newsletter.

5. statistical survey and analyses

The newsletters contain a so-called "web-beacon", i.e. a pixel-sized file which is retrieved from the server of the shipping service when the newsletter is opened. Within the scope of this retrieval, technical information, such as information about the browser and your system, as well as your IP address and time of retrieval are initially collected. This information is used to technically improve the services based on the technical data or the target groups and their reading behaviour based on their retrieval locations (which can be determined using the IP address) or access times.

The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is not our intention, nor that of the shipping service provider, to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our contents to them or to send different contents according to the interests of our users.

6. legal bases

The use of the shipping service provider, the performance of statistical surveys and analyses as well as the logging of the registration process shall be based on our legitimate interests in accordance with Article 6 (1) (f) DSGVO. We are interested in using a user-friendly and secure newsletter system that serves our business interests and meets the expectations of our users.

7. Termination/Revocation

You can cancel the receipt of our newsletter at any time, i.e. revoke your consent. You will find a link to cancel the newsletter at the end of each newsletter. If the users have cancelled the newsletter reception, the personal data of the users processed for its dispatch will be deleted.


2.4 Google Analytics

1. Our online service uses Google Analytics, a web analysis service of Google Inc. ("Google").

2. Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyze how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, Google will reduce your IP address within Member States of the European Union or in other states party to the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website and Internet use. The IP address transmitted by your browser in the context of Google Analytics is not merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available at http://tools.google.com/dlpage/gaoptout?hl=en.

3. Furthermore, you have the possibility to prevent future collection of your data when visiting this website by using the following opt-out cookie: Disable Google Analytics.

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2.5 OpenStreetMap

1. This website uses maps from the Openstreetmap Foundation, 132 Maney Hill Road, Sutton Coldfield, West Midlands, B72 1JU, United Kingdom. The "OpenStreetMap" service is integrated to display an interactive map. This transfers information about the use of this website - including your IP address - to a server of the Openstreetmap Foundation in Great Britain and stores it there.

2. The Openstreetmap Foundation's privacy policy can be found here (link: https://www.openstreetmap.org/copyright).

3. If you want to disable the use of OpenStreetMap and prevent data transfer to the Openstreetmap Foundation, then deactivate JavaScript in your browser.


3 Cookie Policy


3.1 General Information

1. Cookies are information transmitted by our web server or third-party web servers to the users' web browsers where they are stored for later retrieval. Cookies can be in the form of small files or any other types of information storage.

2. In the case that users do not want that cookies are stored on their computer, they will be asked to disable the corresponding option in their browser's system settings. Saved cookies may be deleted in the system settings of the browser. The exclusion of cookies can lead to functional impairments of this online service.


3.2 Objection Options

You may object to the use of cookies that are used for measuring the range of coverage and promotional purposes via

a. deactivation page of the Network Advertising Initiative: http://optout.networkadvertising.org/

b. the US-American website: http://www.aboutads.info/choices

c. the European website http://www.youronlinechoices.com/uk/your-ad-choices/


4 Changes to the Data Privacy Policy

1. We reserve the right to change this Data Privacy Policy with regards to the data processing, in order to adapt it to changed legal situations, to changes of the online service or of the data processing.

2. If users' consents are required or if elements of the Data Privacy Policy contain provisions in regards to the contractual relationship with the users, the changes will only be made with the consent of the users.

3. Users are requested to keep themselves informed about the content of this Data Privacy Policy on a regular basis.


Version: 27.05.2018

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